We are looking for an experienced Document Controller to join our Power Division to work on Projects across Borehamwood, Iver and Slough.

The Document Controller will be responsible for the management, organization, and control of documents and records within the company. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality and integrity in handling sensitive information.

Responsibilities

• Establish and maintain document control procedures, policies, and standards to ensure consistency and compliance with company requirements.
• Organize, categorize, and maintain electronic and physical document repositories, ensuring documents are easily accessible and properly archived.
• Monitor document workflows, including creation, review, approval, distribution, and revision control, to ensure timely processing and accuracy.
• Implement and maintain document control systems, software, and tools to facilitate document management, version control, and access permissions.
• Provide training and support to users on document control systems and procedures, ensuring adherence to established guidelines and best practices.
• Coordinate document review and approval processes, liaising with internal stakeholders, project teams, and external partners as necessary.
• Track document statuses, update document logs, and notify relevant parties of pending actions or deadlines to ensure timely completion of tasks.
• Perform regular audits and inspections of document control processes and records to ensure compliance with regulatory requirements and quality standards.
• Support internal and external audits by providing documentation, reports, and evidence of compliance with relevant standards and regulations.
• Prepare and maintain document control reports, metrics, and performance indicators to track document-related activities and identify areas for improvement.
• Generate and distribute document transmittals, notifications, and correspondence to stakeholders as required.
• Collaborate with cross-functional teams, including project managers, engineers, administrators, and external contractors, to support document-related activities.
• Communicate effectively with internal and external stakeholders to address inquiries, provide information, and resolve document-related issues.

Skills & Experience

• Bachelor's degree or equivalent qualification in Business Administration, Information Management, or related field.
• Previous experience in document control, records management, or a related role, preferably in a regulated industry.
• Proficiency in document management systems and software, such as SharePoint, Documentum, or similar.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Knowledge of relevant regulations, standards, and best practices related to document control and records management.

Company Information:

Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.

Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.

We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.

We believe that being successful is a choice.

We choose to be successful.

We are OCU, ‘One Company United’.

We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.