We are seeking an organised and proactive Administrator to support our construction team with day-to-day project coordination, documentation, and office administration.

Duties and Responsibilities: 

Maintain and organise project documentation: Scan, upload, and file documents and drawings — both hard copy and electronic — into a structured, computer-based filing system in line with company procedures. Ensure all documents are accurately labelled and easily retrievable. 

Document control and distribution: Receive and log incoming drawings, specifications, and correspondence; issue updated documents to relevant teams via email or document management platforms; ensure all versions are current and superseded copies are clearly marked.

Monitor and track project progress: Maintain up-to-date records of daily site activities and works in progress, liaising regularly with site teams, subcontractors, and project managers to gather current information and progress updates.

Upload and share documentation: Upload completed project files, reports, and handover documentation to shared client portals or designated platforms upon completion of works, ensuring all required information is included and formatted correctly.

General administrative support: Assist with a range of office and site-based administrative tasks, including updating registers, maintaining contact lists, arranging meetings, preparing correspondence, and supporting the wider construction management team as required.

Quality and compliance: Ensure all documentation meets internal quality standards and client requirements, maintaining confidentiality and adhering to data protection regulations.

Skills and Experience:

• Proven experience in an administrative role within the construction industry or a similar field.

• Strong organisational and time management skills, with attention to detail.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Ability to prioritise tasks and work effectively under pressure.

Driven by values, powered by inclusion.

At OCU, our values guide everything we do: integrity, collaboration, respect, innovation and one company united. They shape how we work with our clients, communities, and each other. We believe that inclusion is more than a principle — it’s the foundation of our success. By embracing equity and ensuring that every individual has the opportunity to thrive, we create a workplace where diverse perspectives are valued, and everyone feels they belong. 

Together, we build stronger teams, deliver better outcomes, and grow in ways that reflect the communities we serve. If you want to be part of a culture where values matter and inclusion is at the heart of everything we do apply now and help us shape the future together.

If you are invited to progress in the recruitment process, will you require any reasonable adjustments to support you? Please let us know so we can ensure the process is accessible and fair for you. Any information you share will be treated confidentially and will only be used to support you during the recruitment process.